We Are Hiring. PA / Office Administrator

PA / Office Administrator Wickford, Essex

A fantastic opportunity for someone who thrives in a dynamic environment.  The purpose of the role is to be a PA to the CEO and Management team as well as ensuring the smooth running of the office and supporting all teams with general administration and office.

The role will include:

  • Manage correspondence by answering emails and sorting mail
  • Ensure all documentation is kept up to date and filed accordingly
  • Manage document control of shared drive ensuring documents are stored appropriately
  • Manage ISO documentation and organise internal audits as required
  • Maintain fire alarm records, systems and keep fire risk assessments up to date
  • Fleet Management (cars and vans)
  • Organise and maintain office and blend plant compliance with regulations (i.e. workplace risk assessments, portable appliance testing, emergency light testing, etc)
  • Organise, issue and manage company phones (mobiles and landline)
  • Maintain and manage company insurance requirements
  • Act as liaison with the company IT contractor ensuring that passwords and computers are set up for new staff and existing computers/network is working
  • Manage and maintain all office consumables and order office supplies as needed
  • Arranging meetings by scheduling appropriate meeting times, booking rooms and planning 
  • refreshments.  Create agendas and take relevant minutes
  • Organise guests’ flights/cars/hotels bookings via agreed travel company and produce travel 
  • itineraries
  • Work closely with all members of the team to improve the quality of service
  • Any other administrative duties as required for the smooth running of the business

Itineraries

  • Work closely with all members of the team to improve the quality of service
  • Any other administrative duties as required for the smooth running of the business

The Ideal Candidate will have:

  • Prior PA and Office Management Skills (Essential)
  • Prior HR Administration Skills (Preferred)
  • Excellent IT skills with Microsoft Office
  • Strong attention to detail
  • Ability to work without supervision
  • Ability to multi task
  • High level of confidentiality
  • Excellent time management and communication skills

Pay:

Salary:  c.£25,000 per annum

Benefits include:

  • Pension scheme with a company contribution of 9%
  • Life assurance scheme
  • Private Health Care
  • Employee Assistance Programme
  • Discretionary bonus scheme 

Hours:

08:30 to 16:30 Monday to Friday

Contract type:

Permanent contract If you are interested in the role and deem yourself suitable, please submit your application via our website: https://www.sbzcorporation.com/careers/